What's new in AppVentory

AppVentory Practice

October 2025

Redesigned Client Detail Page

Advisors now benefit from a unified and actionable Client Detail Page, centralizing all critical data and actions with a 360° view of spend, apps, users, and opportunities, without switching tabs.

Client Overview: Details & integration badges.
Spend & Apps: Top spenders, subscriptions, trends.
Opportunities: Insights for optimization, upsell.
Users: Active users list with POC management.

The difference between Engaged and Silent Clients has been clarified. Engaged clients have full feature access, while Silent clients are now classified as Contacts. Advisors can send invitations to these Contacts to onboard users via the new "Send Invite" option.

The sticky sidebar now consolidates AppStack assignments and suggested application additions. Tasks, Notes, Reports, and Activity Logs are unaffected, with logs continuously tracking all updates.

Client Merge

AppVentory's new Client Merge feature helps advisors manage duplicate client entries from manual additions or integrations. Duplicates appear in the "Duplicate Entry List" under "Prospects," allowing merging into an existing record or creating a new one.

The process prioritizes primary client data, removes redundant information while transferring linked users, and requires client email approval. Safeguards prevent merges that compromise data integrity (e.g., merging "Engaged" into "Silent"). This feature offers a clean, compliant, and traceable method for consolidating records, saving time, enhancing data accuracy, and maintaining client trust.

Click here for more information

August 2025

1. Prospects

Streamlined Client Onboarding & Management

The onboarding process has been revamped to include new activation methods: Silent Activation and
Engaged Activation.
Both methods are recorded in the client's profile and are interchangeable at any time.

Silent Activation:
- Configures settings without client notification.
- Allows integration of applications, user addition, and accounting data linking before sending an invitation.

Engaged Activation
-Involves the client immediately by providing login credentials for real-time collaboration.
The Prospects tab guarantees a fluid client experience with optimized efficiency and minimized communication exchanges.

Click here for more information.

2. Clients

Self-Onboarding / Client Intake Form

Future clients submit details, including business names and contact information, via a shareable link, eliminating manual data entry.
Submitted data populates a "Prospect Section" for review, where teams can approve, reject, or auto-accept based on criteria.
Approved prospects automatically transition to the active client list.

This automated system enhances efficiency and accuracy, reduces human error, saves time, and maintains an organized client pipeline, allowing businesses to focus on relationships and service.

Click here for more information.

June 2025

1. Practice Overview

Redesign Dashboard:

A complete visual overhaul of the Practice Dashboard offers smarter and faster insights:

- Automatic currency conversion based on your base currency.

- View top recurring revenue sources and project opportunities at a glance.

- Instantly act on underutilized or non-approved apps.

2. Clients

Simplified Navigation: Jump to any client's account in seconds with enhanced access controls.
Refined Notification Logic: Assign up to five managers per client. Only those assigned receive alerts, ensuring relevance and reducing clutter.
Cleaner Communication: Only the 5 assigned managers per client will receive client-related alerts, ensuring focused, relevant communication and reduced noise across the platform.

3. Campaigns

Bulk Campaign with Smart Filters: Launch campaigns to multiple clients using refined filters (by usage, department, engagement).
New Engagement Metrics: Track open rates, click rates, and configure follow-up triggers.

May 2025

UI/ UX enhancements applied across the entire AppVentory platform, offering a more strealined and modern user experience.
Consolidated access via a single URL: my.appventory.com, enabling simplified entry to both Business and Practice versions.
Updated sign-up flow now begins with registration for a Business account, with the option to upgrade to a Practice version if needed.

February, 2025

Notes Management: Tools to jot down messages/notes on specific client. Refer to this article for more details.
Subscription changes: Refer to this article for more details.
Problematic apps resolution process & flagged apps: Refer to this article for more details.
Inclusion of new fields in the clients landing page: Recurring revenue & Project opportunities. (Shown only under the "All" & "Active" tabs)

January, 2025

Select All & Edit Functionality: Bulk edit apps, clients, and transactions. Refer to this article for more details.
Schedule a Call Feature: Clients can book meetings with tech advisors. Refer to this article for more details.
Redesigned Settings Menu: Improved layout for easier navigation. Refer to this article for more details.
Task Management: Enhanced tracking and collaboration. Refer to this article for more details.
Problematic App Identification: Automated detection of app issues. Refer to this article for more details.
Xero Pricing Update: Updates to Xero subscription and pricing. Refer to this article for more details.

December, 2024

1. Stay Informed with Real-Time Notifications

Get instant updates on critical events, tasks, and client activities.
Prioritize effectively with timely alerts about client onboarding, task progress, and app recommendations.
Strengthen client relationships with notifications for interaction updates and app optimization opportunities.

2. Strengthen Security with Comprehensive Audit Trails

Maintain accountability with a detailed record of all user actions.
Ensure data security and meet compliance needs by logging every change.
Quickly resolve issues and analyze events for continuous improvement.

3. Simplify Onboarding for Tech Advisors and Business Owners

Enjoy a smooth transition with guided onboarding.
Explore AppVentory’s features easily and start leveraging its benefits faster.
Increase user adoption and long-term engagement with an intuitive start.

4. Boost Growth with Subscriptions and Refer-a-Mate Program

Build loyalty with subscription services that provide consistent value.
Expand your customer base through rewards-based referral programs.

5. Real-Time App Insights with Okta Integration

Access app and user data instantly for better insights.
Streamline data integration and reduce manual errors.
Track user activity patterns and offer personalized app recommendations.

Additional Updates:

App cost trends (year-over-year percentage changes).
Client import feature.
Xero sign-in support.
Single business accounts for every Multi Business user.

November, 2024

AppVentory MultiBusiness Version was released.

AppVentory Business

December 2025

1) Renewal Management

AppVentory’s users have complete flexibility to edit renewal details at any time and choose whether to continue auto-updating or adhere to user-defined values. All updates are synchronized across dashboards, app details, and upcoming renewals, ensuring comprehensive visibility and control over all subscriptions.

This feature is organized into two tabs: Active Renewals and Needs Review.

Active Renewals

The system automatically identifies subscription renewal specifics (frequency, amount, and date) by analyzing transaction patterns.
Users can confirm these details manually. Once confirmed, AppVentory manages and updates the renewal schedule.
Allows users to flag apps for review, create tasks, or set renewal alerts (weekly for monthly plans, monthly for annual plans).

Needs Review

The Needs Review tab highlights apps where the renewal pattern could not be confidently identified, signaling a need for manual user input.

2) App Usage Insights

The App Usage Insights feature is a comprehensive dashboard that classifies users as Active or Inactive to measure application engagement and optimize resource allocation.

The insights are derived from successful login activity logs securely obtained from integrated Identity Providers (IDPs), such as Google Workspace or Microsoft/Azure AD/Entra ID.

Note: Mandatory IDP integration is a prerequisite for this functionality.

Usage Tab Metrics

The Usage tab presents key metrics for a specified time frame (e.g., 30 to 180 days):

Metric	Definition
Total Users	The complete count of provisioned user accounts.
Active Users	Users who have recorded a minimum of one successful login within the specific period
Inactive Users	Users with zero successful logins within the specified period. (including provisioned, never-used accounts, often referred to as shelfware).

Additional details provided included the total Login Count and the Last Login Date.

Data Integrity

The accuracy of the data is predicated solely upon recorded login events (authentication occurrences) and does not reflect actual session duration. Extended session timeouts may consequently lead to an underestimation of reported activity.

Recommendation: To ensure accurate usage data, re-authentication timeouts for 2FA/SSO should be implemented or reduced to enforce periodic authentication. This measure will ensure the generation of the necessary log events for tracking.

Future Development Roadmap

Subsequent phases of development will incorporate features such as automated account de-provisioning, intelligent license reclamation, and enhanced contextual data integration.

October 2025

1. Apps

Redesigned App Listing & Stages

The App Listing view has been revamped for better usability. Apps are consolidated and categorized into new stages: In Use, Discovered, and Inactive.

Redesigned App Details Page

Introduced a modernized layout with a clear structure. Key details are placed in a static, dedicated right-hand panel.

Key Spend Metrics

Added a toggleable summary bar displaying key financial metrics: App spend in the last 12 months, Forecasted value, and App spent per employee.

Visual Spend Data & Inline Editing

Spend data now includes visual charts on hover. Inline editing for fields like App Owner and Department is now enabled on the list page.

Bulk Actions

Added option to perform bulk updates for key fields (e.g., department, subscription).

Compliance & Risk Status

Introduced an App Details view to display risk rating and compliance status (e.g., GDPR, SOC, ISO compliance).

Licence Utilization & Users

Enhanced visibility into active and inactive users within the App Details page, along with job title and department information.

App Data Export

Added a feature to export app data, including a monthly spend breakdown over a selected custom time range and Cost per user for the last 12 months.

Cost Optimization: Overlapping Apps

Introduced a new dashboard with KPIs, Total Potential Saving and Realized Savings. Features include a confidence score, feature comparison table, and user actions to Dismiss or Mark as Consolidated (with savings input)

Cost Optimization: Problematic Apps

Enhanced the flagging of problematic apps by displaying actual figures (e.g., high cost per user) alongside the reason. Apps are now managed in Needs Review and Resolved Apps tabs.

Click here for more information

2. Dashboard enhancements

Software Financial Review Report

The enhanced "Generate Report" feature is launched, providing a Preliminary Software Financial Review Report (can be used for a firm's internal stack). This one-click report offers detailed analysis on spend, forecasting, vendor risk, and optimization opportunities.

Advanced Forecasting Logic

Introduced linear and CAGR-based projection models for improved financial forecasting within the App Spend Report.

Click here for more information

August 2025

1. Spend Overview

The Archived Spend tab is available on the Spend Overview page alongside the Mapped Spend and Unmapped Spend tabs.
When an application is deleted from either the Mapped or Unmapped Spend list, all associated transactions are automatically moved to the Archived Spend tab.
Restoration of an application reinstates its archived transactions back to the original classification under Mapped Spend.

Click here for more information

2. Apps

The Delete option is available in the Apps section of the client profile. Applications can be removed from the list using the Delete action. Transactions may be deleted individually or in bulk from the Transactions section. All actions generate a confirmation prompt and are logged for audit tracking.

Click here for more information

June 2025

1. Dashboard

Customizable Widgets: Drag, drop, and organize widgets based on your business priorities.
New "Problematic Apps" Widget: Identify performance concerns at a glance and resolve quickly.
Overlapping App Detection (Beta): Smart detection of apps with similar functionality and AI-powered savings suggestions.

Click here for more information.

2. Apps

Unified App View

The All Apps tab brings together all app categories for easier navigation.

Bulk Department Update

Edit department assignments across multiple apps directly from the app table.

Unassigned Owner Filter

Quickly locate apps without owners and assign responsibility.

Sharper App Controls

Improved visuals and creation tracking. Edit app names and descriptions right in the module.

Click here for more information

3. Survey

Revamped Interface: The survey module now features a modern and user-friendly UI.
AI Summery with Typing Effect: An animated summary powered by AI offers a concise overview of collected responses.

Click here for more information

4. Spend Overview

Overlapping Functionality Insights

Identify redundant apps to reduce spend.

Smarter Recommendations

Integrated with AI suggestions from overlapping app detection.

Click here for more information

5. Organizations

Department Tab Budget Management

Users can now view, edit, and monitor department tab, consolidated alongside app assignments and team structures.

Click here for more information

May 2025

UI/ UX enhancements applied across the entire AppVenotry platform, offering a more streamlined and modern user experience.
Consolidated access via a single URL:my.appventory.com ,enabling simplified entry to both Business and Practice versions.
Updated sign-up flow now begins with registration for a Business account, with the option to upgrade to a Practice version if needed.

February, 2025

User & role access management: Introducing the ability to manage roles and permissions when inviting users - Refer to this article for more details.
Deleted/Archived apps: Ability to track deleted or archived apps - Refer to this article for more details.
Xero certification & activate/deactivate flow: Refer to this article for more details.
Refreshed email templates & demo data across the system.
Security & infrastructure measures (VAPT passed).
Abilty to download five years worth of data from Xero & QBO.
Introducing background processing of Apps and manual imports.

December, 2024

1. Stay Informed with Real-Time Notifications

Get instant updates on critical events, tasks, and client activities.
Prioritize effectively with timely alerts about client onboarding, task progress, and app recommendations.
Strengthen client relationships with notifications for interaction updates and app optimization opportunities.

2. Strengthen Security with Comprehensive Audit Trails

Maintain accountability with a detailed record of all user actions.
Ensure data security and meet compliance needs by logging every change.
Quickly resolve issues and analyze events for continuous improvement.

3. Precision with Custom Mapping for Unrecognized Transactions

Match unrecognized transactions to the right apps with custom mapping.
Optimize app spend and ensure accurate financial reporting.
Gain clearer insights into app usage trends and financial health.

4. Real-Time App Insights with Okta Integration

Access app and user data instantly for better insights.
Streamline data integration and reduce manual errors.
Track user activity patterns and offer personalized app recommendations.

AppVentory General

October 2025

1. Integrations

Unified Email Communications

Implemented unified email notifications for successful integration corrections.

Prepaid Transaction Support

Added support for fetching and analyzing prepaid transactions from QuickBooks Online (QBO) and Xero.

Multi-Org QuickBooks Integration

Introduced enhanced QuickBooks integration to support advisors managing multiple client organizations. The new mapping flow automatically detects existing clients and displays a “Match Found” tag, allowing advisors to map, defer, or review organizations later. A dedicated unmapped section and a new “Connected By” column improve transparency, prevent duplicates, and streamline multi-client accounting management.

Microservice Architecture

Transitioned the platform to a microservice-based architecture to manage large-scale data volumes and improve processing speed and stability.

Click here for more information

2. Subscription

AppVentory Free Plan

Launched a new free subscription plan to expand accessibility for small and mid-sized firms.

Click here for more information

August 2025

1. Client Selection Dropdown

This is a new feature located in the center of the AppVentory main page
This dropdown allows selecting a specific client or adding a new client profile
Only one client can be selected at a time
Only Visible when the “Try Practice” button is clicked.
Only accessible when Test Mode is toggled off.

Click here for more information

2. Xero Integrations

Bulk Client Import (Advisor Only)
Current soft limit are 50 organizations per account
Xero integration currently supports both Xero HQ and XPM APIs.

Click here for more information

3. Xero Practice Manager

Automated client list import from Xero Practice Manager to AppVentory.
Automatic synchronization of client additions and updates between platforms.
Flagging of unmatched clients for review.
Elimination of duplicate records and manual data entry.
Ensures a consistently accurate and up-to-date client list.

Click here for more information

June 2025

1.Integrations

XPM Integrations: Sync with external practice management tools
Multi-Zero Accounting Integration: Connect your accounting system seamlessly.
Step-by-Step Setup: A user-friendly guided onboarding experience simplifies integration.

2. Settings

Admin Empowerment Tools: Admins can now autonomously manage user accounts, helping larger teams scale with self-service tools and less friction.

Future Enhancements

October 2025

1. Automated Renewal Management

Upcoming Business feature to automatically identify renewal dates and streamline contract renewals.

2. New Navigation Experience

Planned redesign to deliver tailored navigation for smaller advisory businesses (report-focused) and larger firms or service centers (end-to-end service workflows).

3. Improved Client Self-Onboarding

Enhancements to the intake form for a smoother and faster client setup process.

4. AI-Powered Procurement Module

Development in progress to enable intelligent procurement recommendations and automation.

5. Systems Review Report

New reporting tool under development for comprehensive system performance evaluation.

6. Code Cleanup and Continuous Architecture Improvements

Ongoing initiative to optimize performance and reliability as part of the migration to microservice architecture.

August 2025

In Xero Integration there is a plan to introduce to filter by organization in an upcoming release.

June 2025

Client Self-Onboarding
Automated App Renewal Process
Future Campaign Metrics
Full rollout of enhanced integrations

If you need further assistance, please contact our dedicated customer support team at support@appventory.com who will assist you with anything else you need. We take pride in providing exceptional service experiences, and our commitment to client satisfaction is at the heart of everything we do.