---
title: Set departments and budgets
description: Set the annual apps budget, add departments, allocate budget and read % Budget Used in AppVentory Organization.
---
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# Set departments and budgets
## Give the software bill an owner by department and a budget to measure against — the setup behind every % Budget Used figure.
###### 15 minutes · Needs your fiscal year set in Preferences
#### What you get
Spend against budget per department, read the way a finance lead reads it — and a department head's name beside every overspend.
#### Before you start
Check the fiscal year start in **Settings** → **Preferences**. Every budget figure is measured from it.
#### Steps
1. Go to **Organization**. The header shows the fiscal year, **Fiscal YTD Apps Spend** and the **Budget Overview**.
2. Click the pencil beside **Annual Apps Budget** and enter the year's software budget. **Allocated** and **Unallocated Budget** update as you go.
3. On the **Departments** tab, click **Add Department** for any that are missing, and set a **Department Head**.
4. Give each department its **Annual Apps Budget**.
5. Read **% Budget Used** — it turns red past 100% — alongside **Apps** and **Active Users** per department.
*Organization Departments tab with the Budget Overview and % Budget Used per department*
#### Where the numbers come from
Department spend is the spend of the apps assigned to that department (an app can be split across several). An app with no department shows nowhere here — assign departments on the app's record as you assign owners.
#### Archived departments
A department you no longer need goes to **Archived Departments**; its history stays.
#### What you've unlocked
Next: **Break spend down by owner, category and organisation**
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