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Review the apps AppVentory thinks are inactive

When a paid app stops billing, AppVentory asks before it changes anything. Here is what the banner means and what each choice does.

5 minutes · Needs your accounting platform connected

What you get

A forecast that stops counting software you no longer pay for, and a saving on the record when you confirm it — without AppVentory ever retiring an app on its own.

What triggers it

An in-use app with a known billing cycle and renewal date whose expected bill did not arrive. The banner on Apps reads N apps look inactive as their spend has stopped. Review them to keep your forecast and savings up to date. Discovered apps and apps without a billing cycle are never proposed — they sit in Renewals → Needs Review instead.

Steps

  1. Go to Apps and click Review on the banner.
  2. In Some Apps Look Inactive, read each app's last spend date, billing cycle and the note — "No spend for 3 cycles. Renewal on 10 Sep 2026 did not bill."
  3. Check with the owner if you are unsure; an annual plan paid by a different card looks inactive too.
  4. Click Keep in-use for apps you still pay for, or Mark Inactive for the rest.

The Some Apps Look Inactive dialog with Keep in-use and Mark Inactive for each app

The Some Apps Look Inactive dialog with Keep in-use and Mark Inactive for each app

What each choice does

Mark Inactive moves the app to the Inactive tab, keeps its history and drops it from the forecast. Keep in-use leaves everything as it is. Nothing changes until you choose — the banner waits.

If spend starts again on an inactive app, AppVentory moves it back to In-Use.

What you've unlocked

Next: Inactive, deleted and restored apps