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Mark apps your organisation doesn't allow

Give every app a governance status — Sanctioned, Needs Review or Unsanctioned — and keep a list of the ones you have banned.

10 minutes · My Business

What you get

A plain answer to "are we allowed to use this?" on every row of your app list, and a list of the tools you have said no to — the thing people usually mean by shadow IT.

The Governance column

On Apps, Governance sits beside Status with three values:

  • Sanctioned — allowed. Apps paid through your accounting file start here.
  • Needs Review — discovered and not yet decided.
  • Unsanctioned — not allowed. On the list in Settings.

Governance is separate from Status: an app can be In-Use and Unsanctioned at the same time, which is exactly the case worth knowing about.

Steps

  1. Go to Apps and filter Governance by Needs Review.
  2. For each app, decide: allowed or not.
  3. Open the governance value on the row and choose Mark as Sanctioned or Mark as Unsanctioned. When you ban an app you can name the alternative people should use.
  4. To ban something before it is ever seen, go to Settings → Unsanctioned Apps and click Add App.

Settings → Unsanctioned Apps with the list of banned apps and their alternatives

Settings → Unsanctioned Apps with the list of banned apps and their alternatives

What happens next

A banned app that turns up again through your identity provider or accounting file is flagged, and the person and the admin are told which app to use instead. AppVentory does not block anything — it tells you, and the conversation is yours.

What you've unlocked

Next: Review and confirm discovered apps