Archived spend: what it is and how to bring it back

What you get

Control over what counts. Archiving takes a transaction out of your totals without deleting it — and it is fully reversible.

What ends up in Archived

Two things land in Spend Overview → Archived:

• Transactions you archived yourself.
• Every transaction belonging to an app you deleted.

The second one surprises people. Delete on an app does not only remove the app — it moves its spend history out of your totals. That is right for a duplicate you never really had, and wrong for a tool you stopped using in March, because this year's spend now looks lower than it was.

Good reasons to archive a transaction

• A refund or a reversed charge.
• A one-off that would distort the trend — an implementation fee, a back-payment.
• A payment that is not software, mistakenly matched to an app.

Bringing spend back

1. Go to Spend Overview and open Archived.
2. Find the transaction and restore it.
3. If it belonged to a deleted app, restore the app first from Settings → Deleted Apps, then bring back its spend.

Those are two separate actions. Restoring the app alone leaves it with no cost against it.

The warning worth keeping

Archived spend makes a year look cheaper than it was. If you are about to show a spend trend to a client or a board, check Archived first.

What you've unlocked

You can now exclude genuine noise without accidentally understating the spend history you still need.